Rules and Regulations
1. General Information
Salomon Cappadocia Ultra-Trail® is an ultra trail run that takes place along the hills and valleys of the unique Cappadocia region, a UNESCO World Heritage site. The distance is about 119 km with a variation in altitude of 3730+ m.
The race starts on October 19, 2024 at 07:00 in Urgup city centre. Participants should finish the route under 24 hours in a semi-sufficient way, i.e. they should carry equipment that is necessary to ensure the safety of their run for possible weather conditions.
2. Participation
The event is open to anyone aged 18 and over who are in possession of either (a) a valid medical certificate, which does not expire before October 19, 2024 and indicates that the person can participate to long-distance runs, or (b) a valid license issued by athletic federation, cycling federation, orienteering federation, mountaineering federation or triathlon federation. These documents will be checked by the organization before the race. The participants should have athletic preparation and have suitable clothes for variable weather conditions and temperature differences.
3. Registration
a) Registration procedure
Only registered runners can participate in the event. Online registration at cappadociaultratrail.com website closes on October 7, 2024 at 17:00 hrs. (TCT), or when the maximum number of 750 participants have registered.
The deadline for course change is October 7, 2024 at 17:00 hrs. (TCT). The Course change cannot be made for the course that has reached the participant limit.
A registration cannot be transferred and the organization will not allow another person to run on behalf of a registered participant.
a) Registration fee
- Priced differently according to 4 different payment periods.
- For payments to be made between 5 January 2024 and 5 March 2024 at 23:59, the registration fee is 130 €.
- For payments to be made between 6 March 2024 and 5 May 2024 at 23:59, the registration fee is 140 €.
- For payments to be made between 6 May 2024 and 5 August 2024 at 23:59, the registration fee is 150 €.
- For payments to be made between 6 August 2024 and 7 October 2024 at 23:59, the registration fee is 160 €.
- All fees are refundable. The deadline for cancellations and refunds is 1 October 2024 at 23:59.
You will be charged in Euros or USD according to your choice!
The registration fee must be paid via Visa or MasterCard credit cards at the time of registration. Only registrations with full payment will be taken into consideration for the maximum participant limit. The organization has the right to reduce this fee under certain conditions.
Registration fee includes:
- - Race Bib
- - Timing chip
- - Race t-shirt
- - Assistance , refreshments and first aid along the route
- - Pasta party before the race
- - Refreshments after the race
- - Finisher vest for participants who successfully complete the race
- - Finisher medal for participants who successfully complete the race
Supporters, family or other people who want to attend the Opening Dinner, which will take place between 19:00 and 22:00 on 18 October 2024 before the race, can purchase the pasta party ticket from the race kit delivery point.
c) Cancellation
All fees are refundable. The deadline for cancellations and refunds is 1 October 2024 at 23:59. There won't be any refunds after this date.
Cancellation of the registrations can only be made by notifying the organization by email to [email protected].
In the same way as the payment was paid by the participant, it is returned to the participant. If the payment was made by the participant by bank transfer, the refund will be paid to the same bank account of the participant, or if the payment was made by the participant by credit card, the refund will be paid to the same credit card of the participant.
No refund of the registration fee will be made should the race be cancelled or interrupted due to reasons beyond the control of the organization, such as bad weather conditions or force majeure.
4. Distribution of Race Packs
Race packs including the race bibs will be distributed at the Race Office in Urgup city centre on the dates listed below. Location of the Race Office is available at https://goo.gl/914ETX.
Race Kits are only delivered to the people who have registered for the race. The race kits of the runners who have completed their registration but will not be able to participate in the run will be delivered to the persons to be notified to [email protected] by e-mail, without chest number and without chip.
- October 17, 2024 Thursday: Between 14:00 & 20:00
- October 18, 2024 Friday: Between 10:00 & 22:00
- October 19, 2024 Saturday: Between 05:00 & 06:30
4.1 Delivery of the Running Package Appointment System
There is a Kit Delivery appointment system in order to minimize your waiting time while receiving your Running Packages. You can choose the most suitable time for you from the Appointment System on your personal pages and book your appointment. For participants who come without an appointment, we have a limited number of counters.
5. Race Start
The race starts on October 19, 2024 at 07:00 at Cumhuriyet Square, Urgup. Participants are required to be at the start area at least 30 minutes in advance, i.e. before 06:30.
There will be changing rooms and a bag deposit. The deposited bags can be retrieved at 6th Checkpoint (Urgup CP) and at the end of the race by showing the race bib. The organization cannot be held responsible for any items left unattended in or outside of the bag deposit area and with the bags without number.
6. Race Route
Salomon Cappadocia Ultra-Trail® takes the following route with a total distance of 119 km with a variation in altitude of 3,730 m.
Urgup, Ortahisar, Ibrahimpasa, Zemi Valley, Goreme, Pigeon Valley, Uchisar, Love Valley, Goreme, Cavusin, Akdag, Urgup, Mustafapasa, Damsa Lake, Taskinpasa, Karlik, Tas Ocagi, Urgup.
Most of the route is on trekking paths and rocky ground with dense vegetation in certain sections. Participants are strongly advised to have experience in running on such terrain.
The route will be marked with reflective bands and other means. Any departures from the official route entail disqualification.
7. Checkpoints and Time Limits
There are 10 checkpoints along the race route. Passages from these points will be timed and various refreshments will be available. Each checkpoint has a time limit listed below. Participants who arrive at a checkpoint after the designated time limit will not be allowed to continue.
Refreshments and facilities at each checkpoint are listed as below:
| Station Name | Refreshments | Drinks | Hot Drinks | Hot Meal | Extras |
|---|---|---|---|---|---|
| Ibrahimpasa 10,8 km 02:00 hours |
Cake, Saltine cracker, Orange, Banana, Apple | Coke, Water | - | - | Medical team, Toilets |
| Uchisar 27,8 km 05:00 hours |
Cake, Saltine cracker, Orange, Banana, Apple, Lemon, Salt, Bread, Cheese, Halvah, Salt, Züber | Coke, Water, Mineral Water | Tea, Coffee | Home-made soup & Instant soup | Medical team |
| Goreme 35,8 km 07:00 hours |
Cake, Saltine cracker, Orange, Banana, Apple, Grape, Bread, Cezerye, Nuts, Boiled potato, Lemon, Salt | Coke, Water, Mineral Water | Tea, Coffee | - | Medical team, Toilets |
| Cavusin 48,2 km 09:30 hours |
Cake, Saltine cracker, Orange, Banana, Apple, Lemon, Salt, Bread, Cheese, Halvah, Chocolate | Coke, Water, Mineral Water | Tea, Coffee | Home-made soup & Instant soup | Medical Team, Toilets |
| Akdag 54,7 km 11:00 hours |
Cake, Saltine cracker, Orange, Banana, Apple, Züber | Coke, Water | - | - | Medical Team |
| Suunto - Urgup 62,6 km 12:30 hours |
Cake, Saltine cracker, Orange, Banana, Apple, Grape, Bread, Nutella, Cezerye, Nuts, Boiled potato, Lemon, Salt, Chocolate | Coke, Water, Mineral Water | Tea, Coffee | Home-made soup & Instant Soup, Pasta, Hot Dishes | Resting Area, Massage, Medical team, Toilets |
| Damsa 76,5 km 15:00 hours |
Cake, Saltine cracker, Orange, Banana, Apple, Bread, Cheese, Salt, Züber | Coke, Water, Mineral Water | - | - | Medical Team, Toilet |
| Taskinpasa 87,8 km 18:00 hours |
Cake, Saltine Cracker, Orange, Banana, Apple, Grape, Bread, Cezerye, Lemon, Salt, Nuts, Chocolate, Butter, Jam | Coke, Water, Mineral Water | Tea, Coffee | Home-made soup & Instant soup | Medical Team |
| Karlik 100,7 km 20:30 hours |
Cake, Saltine cracker, Orange, Banana, Apple, Grapes, Lemon, Salt, Bread, Cheese, Halvah, Chocolate, Nutella, Züber | Coke, Water, Mineral Water | Tea, Coffee | Home-made soup & Instant soup, Pasta | Medical team, Toilet |
| Tas Ocagi 110,1 km 22:30 hours |
Cake, Saltine cracker, Orange, Banana, Apple, Grapes, Lemon, Salt, Bread, Cheese, Halvah, Chocolate, Nuts,Züber | Coke, Water, Mineral Water | Tea, Coffee | Home-made soup & Instant Soup | Medical team |
When leaving a checkpoint, participants should have sufficient water and food until the next one. The refreshments at the checkpoints are only for the consumption of the runners carrying a visible race bib.
Participants can get external support at designated areas in the checkpoints. Supporters can accompany the participants by running within 200 m before and after a checkpoint. Getting support outside the checkpoints is not allowed. Supporters who do not have supporter accreditation taken from the race center will not be allowed to enter the checkpoints.
Shuttle buses will be present to pick up the participants who withdraw or are injured and take them back to the finish area. Participants who abandon the race between two checkpoints should inform the organization as soon as possible from Emergency Line: +90 535 545 18 78 and get to the closest checkpoint or the finish area.
The Urgup checkpoint at 60 km is also a life base. Unlike other checkpoints, there will be a sleeping area. Participants can also collect their deposited bags here. The organization cannot be held responsible for any items left unattended in or outside of the bag deposit area.
Except for the Aid stations, there are also Check Points during the courses for timekeeping to avoid the short-cuts.
7.1 Checkpoint Shuttle
All runners and their supporters can use the checkpoint shuttles for free. In order to benefit from this service, supporters are required to obtain a supporter accreditation card. Runners can use the services with chest numbers for free.
8. Finishers' Buffet
Finishers who finish or abandon the race will be able to join the finishers' buffet which will be serving from 12:00 on October 19, 2024 to 07:00 on October 20, 2024. Only athletes with a bib number can benefit from the Finishers' Buffet.
Finishers buffet will be serving homemade soup, pasta, hot dishes, salad, hot drinks, coke, water.
9. Environmental Awareness
The race takes place in an important natural park of Turkey with a natural ecosystem which is also a UNESCO World Heritage Site. Participants are therefore required to fully respect the natural environment, in particular by not throwing away rubbish, and harm the natural habitat. Acting otherwise shall lead to disqualification. In order to reduce the amount of garbage, there won't be any plastic cups at the refreshment points. Participants are required to carry their own drinking cups or water bottles.
10. Health and Safety
In case of bad weather conditions, such as dense fog or storm, the organization reserves the right to make last-minute changes in order to prevent potential hazards or difficult conditions for the participants. This may include suspending or canceling the race or making modifications to the route. The participants should obey these decisions. Any changes will be announced to the participants before the race, or at refreshment points during the race.
Medical teams and ambulance will be present at the main refreshment stations and important points determined by the organization. Their exact location will be announced before the race. Medical personnel can check the participants during the race and decide to stop their race if deemed necessary for health reasons. The participants should obey these decisions.
11. Mandatory Equipment
During the race, the participants are obliged to carry the mandatory items listed below:
- - At least 1 lt of water with camel-bag or water bottle (non–disposable).
- - Race bib (should be visible all times)
- - Mobile phone (organization and emergency numbers should be present- roaming is mandatory)
- - Powerbank ( at least 6000 mah) and charging cable
- - Emergency blanket (aluminum)
- - Elastic bandage
- - Whistle
- - Waterproof outer shell
- - Hat, cap or bandana
- - Headlamp with spare batteries
- - Cup or water bottle (there won't be plastic cups at refreshment points)
- - Appropriate Footwear
- - Timing chip (will be distributed by the organization and should be worn visible during the race.)
Those will be checked before distributing the race bib and at any point during the race and spot checks will be performed during the race. Participants without any of the mandatory items shall be disqualified and will not be allowed to continue the race.
In addition to the list above, the following materials are strongly recommended;
- - Food (e.g. energy gels or bars)
- - Long sleeve shirt
- - Gloves
- - Trekking Poles
- - Gaiter
- - Trail Running Shoes
Participants running with poles should carry them from start to finish; they cannot leave the poles at any intermediate point.
12. Disqualification and Time Penalties
The following actions lead to immediate disqualification from the race:
- - Not passing from any of the checkpoints.
- - Taking a shortcut or using a vehicle.
- - Getting support except for designated refreshment points.
- - Failing to help a participant in difficulty.
- - Throwing away rubbish or harming the natural habitat.
- - Rejecting to be checked by the medical personnel.
- - Not obeying the decisions given by the medical personnel or organization.
- - Not carrying the mandatory items, or rejecting their check by the organization.
A disqualified participant will not be allowed to continue the race.
For participants running with poles, leaving them at an intermediate point before the finish is subject to the 1-hour time penalty.
13. Results
Partial results during and the official results after the race will be announced at cappadociaultratrail.com website.
Results will be ranked in the following categories:
- - Men/Women Overall
- - Men/Women 40- (1985 - born before 19 October 2005)
- - Men/Women 40+ (1975 - 1984)
- - Men/Women 50+ (1965 - 1974)
- - Men/Women 60+ (1955 - 1964)
- - Men/Women 70+ (1954 and earlier)
14. Prizes
There are no cash prizes. Each participant who completes the race within the time limit will be given a finisher vest and finisher medal.
Non-monetary prizes shall be awarded to the first 3 participants in the following categories:
- - Men/Women Overall
- - Men/Women 40- (1985 - born before 19 October 2005)
- - Men/Women 40+ (1975 - 1984)
- - Men/Women 50+ (1965 - 1974)
- - Men/Women 60+ (1955 - 1964)
- - Men/Women 70+ (1954 and earlier)
The Awards Ceremony will be held on Sunday, October 20, 2024 at 11:00 a.m. at Urgup City Square.
15. Rights of Visual Material Use
The participants authorize the Organization and the sponsors to freely use any images and videos depicting them during the event.
16. Waiver of Responsibility
Voluntary registration and subsequent participation in Salomon Cappadocia Ultra-Trail® indicates full acceptance of the rules and any changes they may have to undergo. By registering, the participant exempts the organizers from any liability, whether civil or criminal, for damage to persons and/or property caused by or to him/her.